Formed in 2019, the Oklahoma Romance Writers Guild (OKRWG) is a 501(c)(3) not-for-profit organization with a mission to promote higher standards for the written word. We seek to coordinate and encourage professional writing, specifically pertaining to writing the romance genre, romance sub-genres, and romantic subplots in Oklahoma.
OKRWG does not discriminate against any person or group of people in the administration of programs and services of this organization, including on the basis of sexual orientation or gender identity.
NOTE: OKRWG is NOT affiliated with Romance Writers of America, however, we do encourage you to check them out if you're interested in the Romance genre's national organization.
"Love is just a word until someone comes along
and gives it meaning." -Paulo Coelho
The President shall preside at meetings of the organization and shall have general supervision of the officers and all organization events. The President shall prepare a meeting agenda based on notes from previous meetings and submission of topics from the membership. The President is responsible for filling staff positions and will be a signer on bank accounts.
The Conference Vice-President shall preside at meetings of the organization when the President is unable to attend. The Conference Vice-President will oversee the annual Romance Conference.
The Contest Vice-President shall preside at meetings of the organization when the President & Conference Vice-President are unable to attend. The Contest Vice-President will oversee the Heart Awards contest.
The Treasurer shall receive, disburse and account for all funds of the organization. They will oversee the annual budget for OKRWG. They will provide a Report at each regularly scheduled monthly meeting. Receipts for expenditures approved by the organization shall be submitted in writing to the Treasurer for reimbursement.
The Secretary shall record the minutes of all meetings and handle correspondence pertaining to the organization. They will annually verify the existence of and number of qualifying members and convey that information to OWFI and/or to the Delegate to OWFI. They will maintain the records of the organization and be responsible for giving a Report at each regularly scheduled monthly meeting. If needed, this position can be combined with another officer position.
The Publicity/PR Director shall maintain OKRWG social media pages and promote membership, attendance and interest in OKRWG by publicizing its activities. They shall perform other duties assigned to them by the president. If membership numbers decline, this position can be combined with another officer position.
The Webmaster shall oversee the upkeep and development of the official OKRWG website. If needed, this position can be combined with another officer position.
The Reporter/Delegate to OWFI will collect member news from members and announce at meetings and on group social pages for congrats and acknowledgements. They will update group info on OWFI site with member news. They will make a faithful effort to attend all regularly scheduled meetings of the OWFI Board of Directors.1 Understanding that OKRWG may be disqualified from being a member of OWFI if the Delegate does not attend at least one Board meeting each year, the Delegate will make every effort to do so. The Delegate to OWFI will make quarterly Reports to OWFI in a timely manner to coincide with the reporting deadlines of the OWFI "Report" magazine. 2 These reports will consist of news given to him/her by each active member of OKRWG, concerning the member's writing activities, according to the guidelines in the OWFI Report magazine. The Delegate is responsible to be aware of those deadlines and convey them to the OKRWG membership. If needed, this position can be combined with another officer position.